Products batch actions

Last updated May 7th at 3:26pm

About this article

In the Products listing, you can make changes in bulk to multiple products through the Products batch actions. Simply select the products you wish to alter by ticking the respective tickboxes, choose an action from the dropdown menu, and then click ‘Apply’. In this article we explain each setting in detail.

How to use Products batch actions

Products batch actions can be used to perform changes to products in bulk. Below we describe all steps necessary to use these actions and what each of them can be used for:

1. Select the products you wish to change by ticking the respective box on the left-hand side of the listing.
2. Next, in the drop-down menu select the action you would like to perform and then click ‘Apply’. Each of these options brings up a pop-up window with further options. We discuss all of these options below in separate sections.

3. Click ‘Save’ to ensure the changes are applied

   Note that in some cases the button is called ‘Change’, ‘Change status’, ‘Activate’, ‘Confirm’, ‘Delete’, or ‘Submit’.

Products batch actions options

Change general attributes

This allows you to change the general attributes of the selected products. These include Basic and Custom attributes on product level, along with Supplier information. As seen below, you tick the box of the attributes you want to change, and the field becomes editable:

Change variant status

Change the status of the selected product’s variants. Available options include: ‘Active’, ‘Inactive’ and ‘Disabled’.

Activate sizes

This feature allows you to activate the sizes of the selected products. On the left-hand side, you can see the number of products you have selected. In the ‘Activate sizes’ field, you can enter the sizes you would like to activate, and separate them with a semicolon (;). You can also tick the ‘Set as preorder’ box if you would like to set the selected products to have unlimited stock. You can read more about preorder here.

Find out more about Size charts and Sizes here.

General

• Products selected: This shows how many products were selected in the Products listing. It’s the number of products that are affected by any changes you perform.
• Store: Here you can select the Store to be affected. Displays are store specific, so if you have Direct to consumer (DTC) and Wholesale (B2B), or multiple DTC/B2B stores, you need to select the display of which store should be affected. Please note that you need to select one store in this list, which means that you cannot affect the displays of all stores at once.

Variants

• Activate variants: Within a display, there is a section where you can activate variants. Drag and drop between available variants and activated variants, as seen below:

Tick this setting to activate all available variants in the displays of the selected store.

• Make display for each variant: This setting becomes available only when you tick ‘Activate variants’. It is relevant if you have more than one variant in the selected products. If that’s the case, then you can decide whether a display should have all variants activated, or if each variant should be activated in 1 display.

Example: You have three variants in the product - Pink, Blue and Green. When you tick ‘Make display for each variant’, you obtain three displays, and each one of them has only one of those variants activated. Therefore, you have a display for Pink, another for Blue, and another for Green. If you don’t tick this box, all variants are activated within one display. Both examples are showcased below respectively:

When ‘Make display for each variant’ is ticked, the following options also become available:

• Name each display with variant name: By ticking this, you ensure that the display name is the same as the variant name on each newly created display.
• Add all variants to every display: This ensures that all available variants are added to the newly created displays.

Example: You have three variants: Pink, Blue, and Green. Three displays are created, since three variants exist. Each display includes all three of these variants in it:

• Convert current multi-display to a single-variant: This setting can be used when performing a migration from multi-display to single displays as seen below:

Status

Set status: Here you can control what status the selected displays have. Tick the box and choose between ‘Active’, ‘Preview’, and ‘Deactivated’. Read more about the display status here.

Categories

• Into categories: When you tick this box, a list of all categories from the selected store appears. Here you can select which categories you want the display to belong to by ticking the corresponding category.
• Remove in other categories: This setting only becomes available when the ‘Into categories’ option is ticked. Its function is to remove all other categories that might have been added previously on the selected display, so that only the ones from the ‘Into categories’ section are saved.

• Combine existing displays into the same categories: Here you can choose whether any existing displays should include the same categories as the ones selected in the other category-related settings.
• Add attributes: Here you find display level custom attributes. This depends on the store selected in the respective setting of the pop-up. If no store is selected, no attributes appear.

Media

• Activate media: Within the display settings, there is a section where you can select available media and activate them as seen below:

This is what this setting regulates in bulk for all selected products.

• Only media connected to variants: Once media files are uploaded to a product, you can connect them to variants. By ticking this setting, you ensure that only media connected to variants are activated. The unconnected media remain in the available media side.
• Deactivate previous media: If any media were previously activated in the selected displays, they are deactivated when you tick this box.

Delete store displays

On the left, you can see how many products have been selected under ‘Products selected’. On the right you can select a store where the displays will be removed.

If you want to delete the displays completely from Centra, perform this action twice. The first time the display status changes to ‘Deactivated’ (Red), and the second time it is removed completely.

Rearrange media

On the left of this pop-up, you can see how many products you have selected through the tick boxes in the Products listing. In the ‘Stores’ selector, you can choose which store displays you’d like to be affected. You can choose one or more stores, or all of them. The last option is ‘Put unconnected media’, where you can select either ‘First’ or ‘Last’. This controls how unconnected media should be listed. For example, if you have one connected picture and one unconnected, choosing ‘First’ puts the unconnected picture on the top followed by the connected picture. If you choose ‘Last’, the opposite happens.

Delete media

Media uploaded to the selected products are deleted. This applies to all variants of the selected products. It also means that any media activated in displays are removed as well. In the pop-up, you can see how many products are selected.

Cancel products

This action changes the status of the selected products to ‘Canceled’ and renders the product unavailable for sales. In the pop-up you can see the amount of products selected in the Products listing. The next setting, called ‘Cancel product in orders’, controls which orders are affected by the product cancelation based on order status. The options include:

• Pending - This cancels the selected products only in orders with status ‘Pending’
• Pending, Confirmed - This cancels the selected products in orders with status ‘Pending’ or ‘Confirmed’
• Pending, Confirmed and Processing (will not cancel in shipments) - This cancels the selected products in orders with status ‘Pending’, ‘Confirmed’ or ‘Processing’. Orders with status ‘Processing’ that have the selected products added to a shipment do not get the product canceled. An example for this is an order with product A and B. Product A is added to a shipment, but product B is not. Since at least one shipment is created on the order, its status is ‘Processing’. If you have product A selected in this batch action, it is not canceled in this order. However, if product B is selected, it is canceled. You can read more about order statuses here.

Change stock offset

This setting allows you to set the stock offset, which is a quantity of stock that becomes unavailable for sales. You can read more about it here.

Archive products

Through this setting you can change the status of the selected products to ‘Archived’. You can read more about this product status here. In the pop-up, you can see how many products are selected.

Relate displays

When used, this setting relates all displays of the selected products to each other. This happens on store level, so if you select Retail and Wholesale, Retail displays will relate to Retail displays only, and similarly Wholesale to Wholesale. On the left side of the pop-up, you can select which store displays should be affected. On the right, you can choose between the different relation types. The main relation types are standard, variant, and size, however, custom relation types can be added too. You can read more about relations and relation types here.

Delete product relations

Here you can delete product relations in bulk. You can use the ‘Select stores’ field to choose which store displays should be affected. Then, ‘Select relation type’ allows you to target specific relation types, i.e. all types, ‘Standard’, ‘Variant’ or ‘Size’. Lastly, in ‘Select direction’ you can choose between three options, which are discussed in more detail below:

• Relations to and from selected products: This deletes relations found in both columns found under the Relations section on the display, called ‘Related to displays’ and ‘Related from displays’.
• Relations to other displays only: This deletes only relations found under the ‘Related to displays’ column in the Relations section.
• Relations from other displays only: This deletes only relations found under the ‘Related from displays’ column in the Relations section.

Export selected products

This action allows you to export only specific products instead of the whole product catalog. More details on how to use this can be found here.

Update tax codes

This can be used to update tax codes from external tax engines in bulk. Find out more here.

Manage media attributes

It is possible to add custom attributes on media to showcase, for example, the size information of the model in the picture. This action can help you change these media attributes in bulk. The same pop-up appears as on product level, where all media attributes are available to edit as seen below. Read more about media attributes here.