Edit stock in stock view

About this article

This article will show how to edit stock levels using the Stock View. The main difference from using the Stock Editor for editing stock levels is that the Stock View allows you to set new levels by overriding the current numbers. This means that if you currently have 5 pcs in stock of a product but would like to change that to 8 pcs, you simply override the 5 with an 8 and the system will insert 3 additional pieces into stock. You may also add and/or edit your stock inventory in the Product view. To read about how to add/edit stock in the product view, click here

Add stock levels from the Stock View

To edit your stock inventory using the stock view, follow the steps below:

  1. Click 'Stock' in the main menu to the left

  2. Choose a product that you wish to edit. You may now open this product in two different ways. If you click 'Edit stock' under 'Tools' a different pop-up window will open. (To read more about the Stock Editor and how to add/edit stock into the product view, click here)

  3. However, if you click anywhere on the product row or 'Open' under the Tools menu, the product stock locations will unfold in the following manner:
    This includes information about:

    • Warehouse name
    • Warehouse types:
      • Stock ownership: Own stock or Third party
      • Allocation policy: Direct or Check first
      • Stock master: Centra or External
    • Stock types: Physical, FTA, Allocated, Linked, Demand, Unshipped, Available Now, Unlinked, Incoming, On Delivery, Available. You can read more about stock types here
    • Preorder (applies to all warehouses)
  4. If you have multiple warehouses, these will be displayed and edited separately. Editing stock levels in the Stock View is done using the principle of setting new stock levels. You can choose to edit either the “Physical” or the “FTA” value of the product. Example: if your current stock level for a certain product is for example 7 pcs in size XS but you would like to change that level to 10 pcs, you simply do so by typing 10 in the XS field in the respective warehouse

    Stock values for warehouses with “Stock master” set as External are not editable. This is because an external system (i.e. Ongoing, Sitoo etc.) is sending stock updates

  5. Click 'Save' in the upper-right corner once you are finished processing the stock changes. Otherwise, you can click on 'Save all' at the top-right corner.

Next steps

To view stock history of the product, click 'History' in the bottom-right corner To read more about stock history click here