Tax Groups and Tax Rules

About this article

Tax groups are used to set up how taxes behave in different scenarios. Setting up a tax rule is important as you need to report your taxes to relevant tax authorities in all countries where you are a registered corporation. You should always consult someone with financial knowledge before doing any changes related to taxes.

When setting the prices of your products for B2C and B2B, you need to take the tax groups into account. Centra handles price in front-end best when tax/VAT is included in your prices. If not, the price will be listed with and without tax. This might be a desirable result, but in most cases, it’s not.

Setting up Tax Groups

You must be a Full Access Administrator to setup a tax rule or have relevant access rights, if that is not you, please ask internally before contacting Centra Support.

  1. Go to the bottom menu and choose 'SYSTEM', then click on 'TAX GROUPS'
  2. Name your Tax Group and decide if it should be the default one for a specific store, a store can only have one default one. And the default one will be selected automaticly on all your stores products that hasn't a Tax group selected.

    If products with different tax rates are sold in the same store, you’ll need to manually set the tax group on a product level. There are some things to take into account here; are there less products with 12 percent VAT? If yes, set the Tax Group with 25 percent as default in your store, and the newly created Tax Group with 12 percent VAT should not be set as default. This means that all products will be treated as a product sold with 25 percent VAT. Is it the other way around? Set the Tax Group with 12 percent VAT as the default one, and set the 25 percent tax group at the products which are sold with the higher rate.

  3. Click '+Tax Rule' and fill in the following mandatory fields:
    • Name of Tax Rule - Here you name the Tax Rule with the name of a region or a country specific(such as EU or Norway) that this Tax rule should be applied for. This field is used only internally in the system
    • Tax display name (shown to all users) - This is what your customers will see in the checkout or on invoices
    • Tax code (used for reporting only) - This is what will be defined in your sales reports that you extract from Centra
  4. You can also customise Tax rule by:
    • Determining Start and Finish date of your Tax Rule. Tax rule will be applied only in that date range. You can leave the Finish date empty if there is no need to end that Tax Rule and it has no expiration date.
    • Choosing min & max values for order item price if the tax percentage depends on it. For example, tax amounts can be lower for cloth items in some countries below 150 $.
    • Choosing min & max values for order total price if the tax percentage depends on it.
    • Selecting a Tax Class, if you plan to have different taxation, depending on the customer/account type. More about Tax Classes here.
  5. Determine how Apply tax per should be handled Apply tax per - Determine how 'Apply tax per' should be handled by selecting one of the options:
    • Ship-to country - Tax can be displayed before the checkout. This is the option you should use for countries that do not have state taxes
    • Ship-to country or state - State tax can’t be displayed to the end user until they’ve entered their address (normally done at the checkout). This option can be used in conjunction with Add on top of prices & In prices displayed before checkout but deducted in the checkout
    • Ship-to country or state and zip code and/or city - This option is available to be used only per one country (country multiselect disabled). In that case you can specify a tax rate for each zip code that you need to report to
  6. Countries - Select the country or countries/states the tax rule should be applied to (you can select multiple with command/control + click)
  7. Include tax - Determine how to Include tax by selecting one of the options:
    • In prices displayed before the checkout and in the checkout - This shows product prices including tax
    • In prices displayed before the checkout but not in the checkout: This shows product prices including tax, but deducts tax when getting to the checkout
    • On top of prices in checkout: This shows product prices excluding tax, but applies it at the checkout
  8. Tax rate (%) - Add a Tax rate that is the tax percentage you wish to apply to products, e.g 25%)

    There might also be scenarios where products sold have a different Tax rate. Food in Sweden is an example for this, where the rate is 12 percent. You will, in this case, have to set up another group where Tax rate is at 12 percent.

  9. Apply tax to shipping fees - Determine whether you would like to Apply tax to shipping fees by selecting one of the options:
    • Yes - This will calculate the weighted average tax rate and apply it to shipping fee
    • No - This will not apply tax to shipping fee
  10. Apply tax to handling fees - Determine whether you would like to Apply tax to handling fees by selecting one of the options:
    • Yes - This will calculate the weighted average tax rate and apply it to handling fees
    • No - This will not apply tax to handling fees
  11. Set your tax group to 'Active', in the top left corner
  12. Click 'SAVE'

If you decide to apply tax per ship-to country then you should choose to include tax with in prices displayed before checkout and charge in the checkout, this pairing reflects that product prices include tax. If you decide to apply tax per ship-to country or state then you should choose to include tax with add on top of prices in checkout, this pairing reflects that product prices in the checkout exclude tax.

  • It is possible to edit and save all tax rules at once, or just a specific one
  • By clicking the button “Show all” - all tax rules will be opened, but not editable
  • It is possible to search through tax rules and delete tax rules in batch action
  • It is possible to create tax rules via import. That option might be useful in case you need to set a lot of different tax rules for the US. By clicking the Import button you will see more instructions on how to upload the file or read more about it in our article How to Import Tax Rules

Additional information

To select a specific Tax group on a specific product, simply browse for the product you need to change, go to Retail attributes, click edit and select the Tax group you want to use and click 'SAVE'.